Transcription Formats

Speechpad gives you the choice of several file formats for transcripts:

  • Text document (.txt)
  • HTML document (.html)
  • Microsoft Word document (.docx)
  • Rich Text Format document (.rtf)

Text Document

Text documents will have no formatting at all. Paragraphs are separated by blank lines. You’ll be able to copy and paste from the text document to your final document. If you’re using a WYSIWIG editor such as Microsoft Word, the pasted text should take on the formatting of the target document. If you choose this format, your document will have a .txt extension. Line endings are in Windows format (CRLF).

Here’s an example of a transcript in the Text Document format.

HTML Document

The HTML document format is useful if your target document is a web page, and you are working directly in markup. You can open the HTML document in a text editor, copy the contents, and then paste it into your target document. The only markup we include in HTML documents is a <p> tag around each paragraph. If you choose this format, your document will have a .html extension. Line endings are in Windows format (CRLF).

Here’s an example of a transcript in the HTML Document format.

Microsoft Word Document

Microsoft Word format provides a formatted version of the transcript that can be edited or distributed as is. The document will include a title page showing the following:

  • name of the file you uploaded
  • Speechpad Media ID and order number assigned to that file
  • duration of the media
  • date the transcription was ordered

The body of the document is formatted in 14 point Arial font, and the footer includes page numbers.

Here’s an example of a transcript in the Microsoft Word Document Format format.

If this format is not suitable, just contact us, and we’ll configure your account to use a different template. We have a few other templates to choose from, or we can use one you provide.

Rich Text Format Document

Rich Text Format (RTF) is a proprietary document file format designed for cross-platform file interchange between Microsoft products. In most cases, text or Word document would be chosen over RTF. However, this format would be useful if you want to edit the transcript in a Microsoft editor other than Word—Wordpad, for example. If you choose this format, your document will have a .rtf extension.

Here’s an example of a transcript in the RTF Document format.